Respond Capture vs. recruiting from your inbox
Your inbox wasn't built to recruit.
Shared inboxes, reply-all threads and flagged messages can't tell you who's waiting, who's gone quiet or who's next. Respond Capture can, and it sends the follow-up for you.
Every conversation in one place · Free for one active position
Side by side
Email inbox vs. Respond Capture
Email is how candidates hear from you. It was never meant to be how you keep track of them.
Capability
Email inbox
Follow-up
Written and sent one at a time
Nurture sequences send on schedule, stage by stage
Knowing who's waiting
Unread counts and flags
Needs Attention: waiting on you, quiet for 7+ days, or stalled
Conversation history
Scattered across personal and shared inboxes
Every email and text in one thread per candidate
Candidate stage
Kept in someone's head or a separate list
Every candidate sits in a pipeline stage your whole team can see
Messages you send often
Copy, paste and edit
Unlimited templates with merge fields
Documents
Attachments to dig back through
Uploads land on the candidate's record
When a recruiter moves on
Their inbox goes with them
Every conversation stays on the candidate's record
Texting
A separate phone with a separate history
Two-way texts in the same thread as email (Professional)
What changes
What you stop doing
No more copy and paste
Templates and sequences send the messages you used to write by hand.
No more lost threads
Every candidate's emails and texts live together, where your whole team can find them.
No more guessing who's next
Needs Attention shows who's waiting on you before they give up.
2.4x more recruits entered the academy in the first year on Respond Capture than in the year before.
A large state law enforcement agency · Platform only
Questions
Moving out of the inbox
Do we stop using email?
No. Respond Capture sends your email to candidates, from your recruiters, and replies come back into one inbox.
Can our whole team see the conversations?
Yes. Each candidate's full message history lives on their record, so anyone working the candidate has the context.
What does it cost?
Respond Capture is free for one active position, with no time limit. Professional is $399 a month, billed annually, for unlimited positions and texting. No per-seat or per-applicant fees.
Can we get our data out?
Yes. Candidate records, messages and documents export on request. Retention windows are configurable per agency.
Stop recruiting from your inbox.
Free for one active position · No per-applicant fees, ever