Vacancy Cost Calculator

Calculate the financial impact of unfilled positions and overtime expenses

Every unfilled position costs your agency more than just the salary you're not paying—it creates a ripple effect of overtime expenses, burnout among existing staff, and reduced service capacity. This calculator quantifies the true financial burden of vacant positions by factoring in both lost productivity and the overtime required to cover essential duties. Use these numbers to make a compelling case for investing in faster, more effective recruiting strategies.

Enter Your Agency Information

Fill out each field to calculate the true cost of vacant positions in your department.

Number of Vacant Positions

Average Annual Salary per Position

Overtime Rate Multiplier

Typically 1.5x for time-and-a-half

Work Covered by Overtime (%)

What % of vacant work is covered by OT

Months Positions Remain Vacant

Your Realtime Results

Adjust inputs to see how vacancy duration affects your budget.

Lost Productivity Cost

$65,000

Unfilled position costs over 6 months

Additional Overtime Expenses

$77,999

Extra OT payments to cover vacancies

Total Financial Impact

$142,999

Total cost over 6 months

Detailed Breakdown

Monthly OT hours needed:277 hours

Overtime hourly rate:$46.88/hr

Monthly overtime cost:$13,000

Cost per vacancy per month:$9,208

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